Hygiene chair empty
Recall lists exported once a year, called twice, abandoned.
Built for DentalRecalls that
Recalls that
actually come back.
ThePlexa runs your hygiene recall, treatment-plan follow-up, no-show recovery and review pipeline — so your hygienists are booked solid and treatment plans actually start.
24–48h go-live Migration included Cancel anytime
Missed · 10:30 AM
Mark Patel · Dr. Mehta
AI · WhatsApp · 2s
Tue 11:00Wed 09:30Fri 14:15
Rebooked Wed 09:30+$240
+34%
Recall conversion
−42%
No-show rate
+22%
Plan acceptance
5★
Google ranking
Sound familiar?
The bottlenecks that quietly cost you revenue.
Treatment plans stall
Diagnosed and quoted — and then patients ghost the follow-up.
Same-day cancels = lost day
No way to refill a $400 slot from the waitlist in 30 minutes.
Insurance questions clog reception
Same 5 questions, asked 50 times a week, by phone.
Reviews stuck at 4.4★
Local competitors pulling ahead in Google's local pack.
Anxious patients drop off
No pre-visit reassurance journey; they cancel rather than confront.
The Plexa playbook
What we automate, day one.
1
Automated hygiene recall
Right cadence, right channel — patients rebook themselves.
2
Treatment-plan follow-up
Branded plan summary, video explainer, gentle nudges until accepted.
3
Waitlist auto-fill
Same-day cancels offered to the waitlist within minutes.
4
AI inbox + voice
Insurance, hours, pricing — answered instantly on every channel.
5
Pre-visit reassurance
Short videos and care content sent before anxious visits.
6
Reputation engine
Routes happy patients to Google; intercepts low scores privately.
Real outcomes
Average impact in the first 90 days.
+34%
Recall conversion
Hygiene chairs filled 8–12 weeks in advance.
+22%
Treatment-plan acceptance
Plans accepted within 14 days.
−42%
No-show rate
Across new and returning patients.
The shift
Without ThePlexa vs. With ThePlexa.
The same dental practice, before and after — usually within 30 days.
TodayWithout ThePlexa
- 4–6 disconnected tools per branch
- Receptionist drowning in WhatsApp + calls
- No-shows quietly eating 15–25% of revenue
- Reviews are random, ranking flat
- Owners can't see what's working
Day 30With ThePlexa
- One operating system across every branch
- AI inbox + voice replies in <1s, 24/7
- −42% no-shows from smart recovery flows
- Reputation engine on every platform
- Live KPIs on phone for every doctor & location
Plays nice with your stack
Connects to the tools you already use.
WhatsApp
Instagram
Google
Gmail
Stripe
Zoom
Calendly
SlackHIPAA-aligned · GDPR · SOC 2 in progress · Data residency on request
Related solutions
The modules you'll use most.
No-Show Recovery
Reminders, reschedules, waitlist auto-fill.
ExploreLifecycle Journeys
Recall, treatment follow-up, win-back.
ExploreAppointments
Multi-hygienist scheduling that just works.
ExploreReputation Engine
5-star Google reviews on autopilot.
ExploreContent Hub
Pre-visit videos for nervous patients.
ExploreMulti-Channel Inbox
Insurance Qs answered instantly.
ExploreFAQ
Questions dental owners ask.
Does it integrate with my dental PMS?
Yes — we sync with most major dental PMS via API or two-way calendar. Recall lists, treatment plans and patient history come along.
Will patients actually rebook hygiene visits?
Yes — multi-channel recall (WhatsApp + email + SMS) at the right cadence consistently lifts recall conversion by 30–40%.
Can it follow up on unaccepted treatment plans?
Plexa sends a branded plan summary, a short explainer video and gentle nudges across channels until the patient books or opts out.
How does waitlist auto-fill work?
When a slot opens, Plexa offers it to the right waitlist patients within minutes — refilling 4 of 5 same-day cancels on average.
Is it HIPAA-aligned?
Yes — HIPAA-aligned controls, BAAs available, audit trails on every patient interaction.
Bring ThePlexa to your team.
Live walkthrough tailored to your specialty, locations, and workflows — in 30 minutes.